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What Types of Businesses Should Use Remote Notary Services (and What For)?


In today’s fast-paced business world, convenience and speed matter—and that’s exactly where remote online notarization (RON) comes in. Whether you're closing a deal, onboarding a client, or finalizing sensitive paperwork, having access to a trusted online notary service can save your business time, reduce errors, and ensure legal compliance—without interrupting your day.


But which businesses benefit the most from using remote notary services? The short answer: any business that handles legally binding documents, client authorizations, or identity verification. Let’s explore who uses our services—and why they keep coming back.


🏡 Real Estate & Title Companies

Why they use us: Speed is everything in real estate. Whether it's a buyer closing package, seller documents, deed of trust, or refinance paperwork, deals can fall through without fast, accurate notarization. Remote notary services allow real estate professionals to:

  • Close deals faster with after-hours availability

  • Support out-of-state or international clients

  • Avoid delays caused by in-person logistics


Common documents we notarize:

  • Buyer/Seller closing documents

  • HELOC and refinance paperwork

  • Deeds, affidavits, and settlement statements


⚖️ Law Firms & Legal Professionals

Why they use us: Law offices often require notarizations for time-sensitive or high-stakes documents. Our services help legal teams serve clients quickly, while maintaining compliance and a secure audit trail.


Common documents we notarize:

  • Power of attorney (POA)

  • Affidavits and sworn statements

  • Guardianship and estate planning documents

  • Client identity verification forms


🏥 Healthcare Providers

Why they use us: Hospitals, clinics, and private practices often need documents notarized for patients or staff—sometimes urgently. Our remote setup allows patients or family members to sign from home, even when the provider is miles away.


Common documents we notarize:

  • Medical consent forms

  • Health care directives

  • Release of records or authorizations


🧑‍💼 HR Departments & Employers

Why they use us: As more teams go remote or hybrid, notarizing employment forms or onboarding documents in person just doesn’t make sense. We help companies streamline hiring, compliance, and internal paperwork securely online.


Common documents we notarize:

  • Employment eligibility verification (e.g., Form I-9 in certain cases*)

  • Remote employee onboarding documents

  • Authorization forms and compliance paperwork


🧾 Financial & Tax Professionals

Why they use us: Accountants, tax preparers, and financial advisors often assist clients with forms that require notarization—especially for the IRS or investment purposes.

Common documents we notarize:

  • IRS Form 4506-T

  • Investment authorizations

  • Loan documents and financial affidavits


📦 Small Businesses & Entrepreneurs

Why they use us: Running a business comes with paperwork—contracts, agreements, and licensing forms. For entrepreneurs wearing many hats, being able to notarize documents without stopping their workday is a game-changer.


Common documents we notarize:

  • Business formation paperwork

  • Operating agreements

  • Contracts and vendor authorizations


📣 Final Thoughts

Whether you're a solo practitioner or part of a growing enterprise, notarizations shouldn't slow your business down. Our remote notary services are secure, fast, and flexible—designed to support your team wherever they are.


Need documents notarized after hours? Working with a client across state lines? We're ready when you are.


Let us be your trusted notary partner.


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